eCommerce Integration
QuickBooks & WooCommerce Integration
Automate WooCommerce accounting, invoices, inventory updates and customer records by connecting your store directly to QuickBooks.
Instead of manually entering orders, invoices, inventory updates, customer records and payments, data is synchronised automatically between QuickBooks and your store.
What's included
- Order Sync
- Invoice Automation
- Inventory Updates
- Customer Records
- Tax Handling
Key features
- Import WooCommerce orders into QuickBooks
- Create invoices or sales receipts automatically
- Synchronise products and inventory levels
- Keep customer records aligned across both systems
- Record taxes, shipping and discounts at line level
- Handle refunds and returns without manual adjustment
What you get out of it
- Eliminate manual data entry between systems
- Keep records synchronised automatically
- Improve accounting accuracy and reporting
- Free your team from repetitive reconciliation
- Scale with growing transaction volume
- Secure, API-based connections
Common questions
Something not covered here? Ask us directly.
Does this work with QuickBooks Online and QuickBooks Desktop?
Both. WooCommerce runs on your own WordPress server, so the connection is made either through the QuickBooks Online API or, for Desktop, through the QuickBooks Web Connector. Which one suits you depends on where your company file lives, not on how the store is built.
What happens to WooCommerce orders that are refunded or cancelled?
A refund in WooCommerce creates a matching credit memo or refund receipt in QuickBooks against the original invoice, and a cancelled order is either voided or never posted, depending on the status you choose as the trigger. The two ledgers stay in agreement without anyone reversing entries by hand.
Can I control which order status triggers the sync?
Yes. Most stores post on Processing or Completed rather than on Pending payment, so unpaid and abandoned orders never reach the accounts. The trigger status is a configuration choice and can differ per payment method.
Will my WooCommerce plugins and custom fields break the sync?
Custom checkout fields, subscription plugins and third-party tax extensions all store their data in WooCommerce's own tables, so they can be read and mapped to the right QuickBooks field. Mapping is set up per store, which is why a custom integration copes with plugin-heavy stores that generic connectors reject.
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Ready to move forward with WooCommerce & QuickBooks?
Tell us about your current process and what you need the software to do. We will come back with a practical approach, a timeline and a cost.