Payment Integration
QuickBooks & PayPal Integration
With PayPal QuickBooks integration, your sales and expenses are effortlessly imported. By linking PayPal with QuickBooks you can easily edit, categorise and match your PayPal transactions against other bank transactions.
This greatly simplifies your accounting process and helps ensure accuracy in your financial records.
What's included
- Sales & Fees Import
- Transaction Matching
- Line-Level Detail
- P&L and Balance Sheet
Key features
- A separate account is created for recording the fees
- Reports including Profit and Loss, Balance Sheet and more
- PayPal transactions — sales, fees, purchases and transfers — are sent to QuickBooks for review
- Easily edit, categorise and match transactions
- Sales receipts capture line-level detail such as items sold, discounts, shipping and tax
- Review your transactions before they post
Common questions
Something not covered here? Ask us directly.
Why do PayPal deposits never match my sales figures?
PayPal deducts its transaction fee before paying out, and it batches several payments into one transfer to your bank. A gross sales total therefore cannot equal the deposit. The integration posts the sale, the PayPal fee and the net transfer separately, which is what makes the bank reconciliation balance.
Are PayPal refunds and chargebacks handled?
Yes. A refund posts as a credit against the original transaction, and a chargeback or dispute posts with its own fee so the cost of the dispute is visible in the accounts rather than buried in a lump payout figure.
Does it cover multi-currency PayPal balances?
PayPal can hold balances in several currencies and convert between them at its own rate. Each currency balance can be mapped to its own QuickBooks account, with the conversion difference posted to exchange gain or loss instead of distorting sales.
Can historic PayPal activity be imported?
Transaction history can be back-filled for a chosen date range before the live sync starts, so the QuickBooks file covers the full financial year rather than beginning mid-period.
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Ready to move forward with PayPal & QuickBooks?
Tell us about your current process and what you need the software to do. We will come back with a practical approach, a timeline and a cost.